Cloud computing has created a new technological revolution, opening unprecedented opportunities for small- and mid-size businesses. Efficient logistics businesses have leveraged this technology to test and adopt solutions without making large capital investments or worrying about potential adoption failures.
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The nature of the “subscription” model used by most cloud vendors has allowed these businesses to test and implement some of the same technologies that larger organizations are using without breaking the bank.
In this article, we will discuss three cloud solutions logistics companies are using to increase productivity. We based our analysis on four business productivity pillars: collaboration, the ability to work from anywhere, multi-device support (desktop, tablet, and smartphone), and service availability.
Office 365 for Business
Office 365 for Business is Microsoft’s cloud platform. It provides businesses with Microsoft Office products and productivity tools in a subscription model.
The platform offers integrated solutions that allow employees to work and collaborate from anywhere. This set of solutions can run across all platforms (desktop, tablet, and mobile) with a 99% financially backed service level agreement (SLA) to guarantee service availability.
Let’s quickly walk through the most relevant Office 365 products and how they have helped efficient logistics businesses boost their productivity.
Microsoft Office: Most Office 365 plans offer the well-known suite of Office applications – Word, Excel, PowerPoint, and Outlook. Microsoft Office is easy to use, and most people are familiar with it. The short learning curve creates an instantaneous productivity boost compared to using a different product.
Microsoft Office products run across desktops, tablets, and smartphones and directly integrate with SharePoint, SkyDrive, and Skype Messenger. This allows employees to remain productive and collaborative from anywhere, using any device.
SharePoint Online & OneDrive for Business: SharePoint Online is a web-based document management system that allows companies to share and collaborate on documents. The system allows for granular document security (read, write, modify, delete, etc.), version control (track document changes), and alerts to notify when a document has been added or modified.
SharePoint can also be used as an intranet and includes features like calendars, forms, tasks, picture libraries, video libraries, and more (see example below).
On the other hand, One Drive for Business is a simpler and easier-to-manage document-sharing and collaboration platform. It can be accessed from any device but lacks SharePoint’s advanced security, sharing, and version control capabilities.
Skype for Business: This real-time communication platform allows employees (and external participants) to communicate via messenger, voice, or video. It also lets participants create meeting spaces to host real-time collaborative team sessions.
Skype for Business can integrate with VoIP cloud phone systems, which allows users to place regular phone calls within the same application. It also integrates with existing end-to-end security controls and compliance mechanisms currently in use by most companies. Skype for Business can also run on tablets and mobile devices.
Desktop-as-a-Service & Cloud Servers
Desktop-as-a-Service (DaaS) and cloud servers are excellent ways to keep the workforce productive. These cloud solutions keep employees connected from anywhere on any device while protecting them against viruses, hackers, and data loss.
DaaS and cloud servers offer users the same computing capabilities as when they work at their desks. While DaaS offers the same functionality as a regular computer, cloud servers can offer the same functionalities as a regular desktop plus all the benefits of a server operating system (file sharing, security, web hosting, etc.).
So, how can DaaS and cloud servers help increase business productivity? Let’s examine.
Anywhere Access: With any of these solutions, employees can work from anywhere if they have basic internet connectivity. When working from any of these platforms, users will have the same experience as if they were at the office working in front of their computers. They will have access to all business applications (Word, Excel, Outlook, WMS/TMS, etc.), shared folders, printers, and anything else available at the office.
System Availability: By using desktops and servers in the cloud, logistics organizations take advantage of state-of-the-art data centers protected against natural disasters, terrorism, and power and internet failures. Most cloud infrastructures are spread across multiple servers and network devices, so if one system fails, another is ready to take over. Desktop and cloud servers can help you increase business productivity by keeping your systems running clockwise.
Data Security & Protection: With the increased threat of viruses and hacking activity, having end-to-end security at the desktop, server, and network levels should not be ignored. Most cloud vendors offer advanced security through systems like enterprise firewalls, intrusion prevention/detection systems, and advanced access control mechanisms. Some cloud vendors also offer backup solutions (from basic to advanced) to guarantee data recovery if data is hijacked, corrupted, or lost.
A secure system means a business can focus on its customers and the privacy of its data. A business free of worries can concentrate on doing business.
VoIP Cloud & Unified Communications
VoIP and Unified Communications have shifted the technological landscape and elevated collaboration and ease of communication to a new level. Let’s explore how they can help strengthen efficient logistics organizations.
VoIP Cloud: Cloud-based Voice over IP (VoIP) telephone systems allow employees to call from their desk phones, computers, tablets, and smartphones.
VoIP systems don’t require a standard telephone line to make or receive calls. Instead, with a basic internet connection, employees can make or receive phone calls from anywhere in the world as if sitting in the office. This “always-on” capability helps keep employees engaged and reachable regardless of location or the devices available.
Unified Communications: Unified communication integrates all business communications (phones, instant messenger, video conferencing, desktop sharing, etc.) in one central location.
With unified communications, users can make phone calls, initiate instant messaging, participate in video conferences, share their screens, and collaborate on documents. So, no matter where an employee is or what device is at hand, they can remain productive and contribute while visiting a customer or just taking a vacation.
Summary
Large, well-funded companies are no longer the only ones with access to advanced technology. Cloud computing has opened the doors for smaller businesses to leverage the same technologies, giving efficient logistics businesses a leg-up toward optimum productivity.
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